By: Independent Monitoring Boards

Property – having your own possessions that are important to you – is vital to those who are living in the constraints of a prison environment, deprived of their liberty, with little connection to the outside world.

The national scale of loss and damage to prisoners’ property shown by IMBs monitoring in adult prisons and YOIs, and the detrimental impact this has on these men, women and children’s quality of life, is unacceptable.

Property loss and damages severely harmed prisoners’ mental health and wellbeing, causing huge amounts of distress. It also undermined their safety, dignity and humanity, physical health, and prospects for progression and release.

Many of these losses have been unforgivable: a disabled prisoner living without his prosthetic limb for over a year; critical evidence for a prisoner’s sentencing missing; the irreplaceable letters from prisoners’ loved ones who have died while they’ve been inside misplaced.

The causes of lost property have been well-documented. Over many, many years almost all IMBs in adult prisons and YOIs have repeatedly told ministers and the Prison Service that they need to get a grip and have made recommendations about how to do so. In the latest tranche of annual reports alone, nearly 60 IMBs asked 75 property related questions to governors and directors, the service and ministers.

In September 2022, the Prison Service implemented a new policy framework with the aim of addressing the main problems continually identified by IMBs nationally in recent years and improving prisoner outcomes. During its development, and even now, IMBs receive assurances that the framework is doing just that. Two years later, however, the wider findings of the IMB suggest there is little to no evidence the framework has made any difference.

As the causes of property loss have been so well evidenced by local IMBs over the years, this thematic monitoring report focuses much less on the process and system failures (although there are many) and far more on the poor outcomes for prisoners. It also highlights good practice in prisons and YOIs that has helped to prevent or resolve property loss. Although these effective local initiatives aren’t a substitute for national solutions, these examples show that it can be done, and this is not an inevitable, intractable problem.

It is my hope as National Chair that this is the last time IMBs will have to set out these recurring issues and the scale of this problem, and that the new government will finally overhaul property processes and systems and invest in much-needed immediate and long-term resolutions, including a national digital tracking system. This will also be a significant investment in staff time, prison safety, improving prisoners’ lives, their mental health and wellbeing, and their perceptions of staff, fair treatment and the system overall.

Independent Monitoring Boards (IMBs) monitor and report on the conditions and treatment of those detained in every prison in England and Wales, as well as every immigration detention facility across the UK.

This report provides an overview of outcomes for men and women in adult prisons and children and young people in young offender institutions (YOIs), whose property has been lost or damaged.

It is based on analysis of:

• 71 survey responses from 64 IMBs monitoring in adult prisons and YOIs completed in early 2024 (see Annex 1).

• 106 Boards’ latest published annual reports, published until 31 July 2024.

• Property applications (a written or verbal representation to Boards)

• consisting of:

  • Data on the number of property applications received in the above annual reports.

  • 1732 property-related applications received via the 0800 free phone line between April 2020 and July 2023.

London: The Independent Monitoring Boards, 2024. 21p